Top 8 Omnichannel Support Software, Tips & Strategy for 2025

TL;DR

Delivering great customer service today means meeting your customers wherever they are, whether it’s through email, chat, social, or SMS. Omnichannel support software powered by AI helps you:

• Unify conversations
• Automate responses
• Improve team efficiency
• Personalize every interaction

Plus, discover Capacity and other leading solutions that make omnichannel support effortless in 2025.

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It’s no longer enough to support your customers only through phone or email. When an issue arises, people expect quick, convenient solutions. If they can’t find help fast, frustration builds, and they might turn to a competitor instead.

Relying on live agents to always be available isn’t sustainable either. The good news? There’s a smarter way.

Automated omnichannel support software lets you meet your customers wherever they are—whether that’s on social media, email, live chat, or your website. With advanced tools, you can handle large volumes of inquiries automatically, sync conversations across platforms, and deliver seamless experiences—without lifting a finger.

Sound promising? 

Keep reading to discover:

• What omnichannel support software actually is
• How it transforms your customer experience
• How to build your own omnichannel support strategy in 5 steps
• And 8 powerful tools to help you get started

What is omnichannel support?

Omnichannel support is a customer service approach that allows businesses to provide seamless and consistent support across multiple communication channels, such as:

• Email
• Phone
• Live chat
• Social media
• Messaging apps
• In-person interactions

Demand for omnichannel customer service is only growing. For example, the omnichannel messaging software market is predicted to jump from USD 7.8 billion in 2025 to USD 39.1 billion by 2035. 

The key strength of omnichannel support is integration: all customer interactions from different channels are connected into one unified system, so agents can view the full history of a customer’s interactions, regardless of the channel they used. 

A great omnichannel customer service example is proactive automated customer assistance. 

Imagine a customer visiting your website and using your chatbot to ask about booking an annual car maintenance service. They book through the web chat, and the system automatically sends an email with additional information and confirmation. A day or so before the appointment, the customer receives an automatic SMS reminder or a call from one of your live agents. Simple as that.

How does omnichannel support software help CX?

An omnichannel customer support system offers a seamless support experience, better team efficiency, valuable insights, and many more benefits because it meets users in the most convenient place for them. 

If they prefer to call, your automated software is ready to chat. If they’d rather text or send an email, the system responds in seconds, ensuring they receive top-notch service. 

So, let’s take a look at where the benefits of omnichannel customer service

shine the most.

More seamless support experiences

Omnichannel helpdesk and support software unifies all customer interactions from different channels into one continuous conversation. This integration removes friction and makes support feel smooth and connected.

It delivers more seamless experiences by:

• Allowing customers to switch between channels without losing context
• Maintaining the same service quality and tone across all channels
• Giving agents access to customers’ previous interactions, purchases, and preferences
• Automatically linking conversations across touchpoints

Customers experience a continuous, connected journey where every interaction feels like part of the same conversation, no matter where it happens. This creates a seamless support experience that saves time, reduces frustration, and builds trust.

Improved customer experience

By providing a seamless and personalized experience across all channels, omnichannel support software helps businesses deliver exceptional customer service. A study conducted by Emarsys showed that 52% of customer-focused companies reported that omnichannel programs boosted individual customer interactions and engagement—compared to 46% of non-customer-obsessed companies.

When customers can interact with companies through their preferred channels, they find information faster and enjoy smoother service.

Increased team efficiency

45% of people who use AI-powered automation at work report that their productivity and efficiency increase — and that includes AI-powered omnichannel support.

An automated omnichannel helpdesk system enables businesses to handle customer inquiries more efficiently by consolidating all support channels into one platform. This allows your support agents to respond quickly and efficiently, improving response times and reducing the number of unresolved inquiries.

Better collaboration

Omnichannel support software helps improve collaboration between support agents and other departments within a business. Agents can work more effectively with other teams to resolve customer issues by accessing a centralized view of all customer interactions. 

For example, your accounting team doesn’t need to wait for the sales team to deliver their results, as they can see and access everything on one platform.

Valuable insights

Omnichannel customer support provides valuable insights into customer behavior and preferences across channels. By analyzing customer interactions across channels, you can identify patterns and trends and make informed decisions to improve your service offerings.

The main benefit of omnichannel customer service is that you can use unified support data to personalize the customer experience and make it better. Six in ten consumers believe businesses should use the data they collect to personalize experiences. 

That means using data from previous purchases to recommend relevant products or services, providing conversational and timely communication, and including small details—like not asking customers to repeat the same information every time they make a purchase.

How do you build an omnichannel customer service strategy in 5 steps?

To build an omnichannel customer service strategy, you need clear steps — such as defining your support channels, choosing the right software, and deploying it. 

Let’s explore how you can build your own omnichannel customer support system to deliver a unified and outstanding experience to your customers.

Step 1 — Define your support channels

The first step in implementing an omnichannel ticketing system is defining the support channels your business wants to provide. 

This could include:

• Email
• Phone
• Live chat
• Social media
• Any other channels your customers prefer when seeking support

It’s essential to research your customers’ preferences and identify the channels they’re most likely to use for support. 

For example, social media might be the best option if your customer base mainly consists of Millennials and Gen Z. These generations are also more likely to leave a business if it doesn’t offer self-service options. 

On the other hand, if the majority of your customers are Baby Boomers, face-to-face and phone support are more important.

Step 2 — Choose omnichannel customer support software

Once you’ve identified your support channels, the next step is to choose omnichannel customer support software that can integrate with all the channels you want to support.

Look for software that offers:

• Ticket routing
• Automation
• Analytics
• Reporting features

It should also integrate with your other systems — such as your CRM — to provide a seamless, unified experience for your support agents and customers.

Hint: We list several great options toward the end of this article!

Step 3 — Deploy virtual agents

The right software should not only offer a platform for omnichannel support but also include the automation that powers it. That’s where intelligent virtual agents (IVAs) come into play. IVAs unify customer experiences, deliver instant answers, and drastically reduce costs, while staying on-brand.

For example, Capacity offers IVAs to companies in various industries to power their customer service across website chat, email, call, and other communication channels. A retail company can use IVAs to help customers get answers to FAQs, manage and track orders, and process returns. A SaaS business might integrate IVAs to guide interested customers through learning about different service features and managing their accounts.

Step 4 — Create a single view of the customer

To provide exceptional customer support across all channels, it’s essential to have a single view of the customer. This means integrating all customer data from different channels into one location, making it easier for support agents to access the necessary information when needed.

For example, let’s say a customer who previously reached out through web chat contacts your support team by email. With a unified omnichannel experience, they can do so without going through a lengthy identification process, losing context, or getting frustrated along the way.

Step 5 — Empower your employees

Omnichannel support can be complex, and support agents must be familiar with all the channels and software involved. Provide consistent training and support to ensure your agents have the skills and knowledge needed to deliver exceptional service.

Don’t worry if some people on your team are resistant to change — start the conversation by focusing on the benefits of these solutions. 

For example, as many as 51% of workers spend more than two hours a day on repetitive tasks. For your team, this could mean entering client information from one platform to another or answering the same FAQs multiple times a day. With the right software and training, they can reclaim those hours and focus on more important, engaging work.

8 best omnichannel support software in 2025

The best omnichannel support software offers a unified knowledge base, helpdesk automation, smooth integrations, and AI features that help your internal and external support. However, each software option has its own strengths, so the best way to find the right solution for your business is to look at different features based on your needs and goals. 

Let’s take a look at 8 omnichannel platform examples.

1. Capacity

Capacity is an AI-powered omnichannel support platform designed to automate customer inquiries and empower agents with instant knowledge access, AI suggestions, and advanced intelligent virtual agents. 

It centralizes customer interactions across multiple channels and leverages AI to deliver fast, accurate responses. Whether your clients engage with your business through SMS, calls, WhatsApp, or your website, Capacity has an on-brand solution for you.

Key features:

• AI-powered knowledge base – Capacity takes a typical knowledge base up a notch. Instead of just hosting documentation and FAQs, the system automatically answers repetitive questions using natural language. Your team and customers don’t need to sift through irrelevant information, as they can go straight to the answer.
• Unified inbox – The platform combines email, chat, SMS, and social media conversations into one dashboard. Based on access rights, different teams can view this information to improve their service quality. With unified data, integrated AI can recognize customers, maintain context across channels, and speed up authentication.
• Automated workflows – Based on predefined rules, Capacity helps your business run like a well-oiled machine. It streamlines ticket routing, escalation, and task management.
• Seamless integrations – Over 250 integrations enable smooth information exchange between CRMs, helpdesks, and internal systems, ensuring context-rich support.
• Automated omnichannel helpdesk – When it comes to automated omnichannel customer support, the helpdesk is a key component. Capacity powers your helpdesk knowledge base with up-to-date information and a corporate search engine — so every answer your team or customers need is just one prompt away.

Do you want to see how automated omnichannel support can transform your customer experience? Try Capacity today!

2. Kustomer

Kustomer is a customer service CRM that unifies all support channels into a single timeline view. It emphasizes personalization by giving agents a complete view of each customer’s journey to tailor future interactions.

Key features:

• The unified customer timeline displays all past interactions and transactions in one place
• Omnichannel support connects chat, email, social, SMS, and voice in a single platform
• Smart automation streamlines workflows, tasks, and responses
• CRM functionality acts as a helpdesk and a customer database for personalized service

3. Voyado

Voyado is a customer experience and loyalty platform that helps businesses deliver consistent, personalized interactions across channels, blending marketing automation with customer support insights. It’s a good option for retail and e-commerce businesses as the tool offers tailored features like loyalty programs and marketing campaign integrations.

Key features:

• Customer Data Platform (CDP) offers a 360-degree view of customers by unifying data from all communication and informational channels
• Personalized communication delivers targeted messages across email, SMS, and chat
• Automation engine orchestrates customer journeys and support workflows
• Analytics and insights let you measure engagement, satisfaction, and support performance

4. Oracle CX Service

Oracle CX Service is part of Oracle’s comprehensive customer experience suite. It enables businesses to deliver connected, AI-driven support across channels with strong enterprise capabilities.

Key features:

• Omnichannel engagement that connects voice, chat, email, social, and web interactions to deliver a unified experience
• AI and Machine Learning technologies power Oracle’s chatbots, case routing, and predictive insights
• Knowledge management enables a centralized knowledge base accessible across all channels
• Integration with Oracle Cloud is perfect for current Oracle customers for seamless connection with marketing, sales, and ERP data

5. Crescendo

Crescendo is an emerging omnichannel support platform focused on unifying communication, improving collaboration, and providing real-time insights for better customer experiences.

Key features:

• Unified inbox consolidates all messages from different channels into one view
• Collaboration tools enable team messaging, tagging, and internal notes for faster resolution
• Customizable workflows allow you to design support processes that fit your needs based on rules and automation
• The analytics dashboard lets you track response times, channel performance, and customer satisfaction

6. Zendesk

Zendesk is one of the best-known omnichannel customer support platforms out there. It lets businesses manage customer interactions across email, chat, phone, social media, and more — all in a unified workspace. Zendesk is widely used thanks to its scalability, ecosystem of integrations, and relatively mature feature set. 

Key features:

• Unified agent workspace where agents see all customer conversations across channels in one interface
• Omnichannel routing rules ensure tickets reach the right agent based on channel, workload, skills, etc. 
• Automation and macros automate repetitive tasks, apply templates, set triggers, and time-based workflows
• Analytics and reporting offer built-in dashboards that show metrics like response times, volume trends, and channel performance

7. Freshdesk

Freshdesk offers an “Omni” mode that unifies support across channels such as email, chat, phone, and social media, while layering in AI and automation. It’s often praised for its ease of use, quick setup, and modular expansion. However, if fully unified data and transparent pricing are your priorities, you might want to explore Freshdesk alternatives.

Key features:

• Omnichannel support consolidates tickets from email, chat, social, and voice into a single interface
• AI-powered bots and automations can handle routine queries, escalate them when needed, and automate ticket assignments 
• Collision detection and agent control features prevent multiple agents from working on the same ticket, and support internal notes and collaboration
• Customizable workflows and SLAs can define rules, priorities, escalation paths, and service-level targets

8. Respond.io

Respond.io is a conversation management platform designed for omnichannel messaging across WhatsApp, Instagram, Facebook Messenger, web chat, email, etc. It is focused on messaging channels but supports voice and broader integrations—ideal when messaging is a dominant channel. 

Key features:

• Multi-channel messaging hub consolidates all message channels like WhatsApp, Messenger, etc., in one dashboard 
• Chat automation and bots let you automate greetings, lead qualification, and routing of conversations to agents 
• Routing and assignment logic forwards chats to the proper agents based on rules like agent skill, channel, and priority
• Integrations and webhooks seamlessly integrate with CRMs, backend systems, or other support tools to enrich context

Meet your customers where they are with AI-powered omnichannel customer support software

Ensuring top-notch customer service has never been more challenging — but you’ve also never had so many great tools to help you achieve it.

If you’re looking for:

• An automated helpdesk
• On-brand omnichannel customer support
• Intelligent virtual agents
• Conversational AI
• Helpful agent assist tools
• And many more automation features

You can’t miss Capacity! Designed to be your complete automation strategy — not just a temporary fix — Capacity delivers flexibility and simplicity. Discover what it can do for you by booking a demo.

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