Cloud storage services have transformed the way companies around the world store, share, and access essential files and information. It’s essential to understand the various types of cloud storage platforms available, in order to identify which one is best for your organization.
In choosing a cloud-based data storage solution, the difference may come in the form of quality, pricing, features, and options. Comparing the services will require a deep understanding of your organization’s needs, as well as which service will provide the best match.
There are a handful of cloud storage systems to pick from, and some of them are quite comparable. While standard in their online storage capabilities, a few public cloud storage services extend their features with helpful online tools, and the choice to grow capacity well over the 1TB level. Here are the most in-demand services today:
Here’s our comprehensive review of the most in-demand cloud storage services to consider depending on your specific company needs:
Dropbox is a popular cloud hosting service that lets you store your files online and synchronize them to your device for easy accessibility and security. The service is excellent for team collaboration as it enables members to share folders and files without the hassle of sending large attachments. It comes with a free plan featuring 2GB of storage and a subscription-based plan with up to 3TB of space.
So, how exactly does Dropbox work? When you subscribe, you are allotted a specific storage space amount in an online server. After downloading and installing the Dropbox App across all devices (mobile, PC, tablet, etc.), you can store any files or folders locally, and they get copied to the Dropbox server as well. When you make any changes or updates to your files, the changes are made everywhere automatically. This makes it easy to access and share files.
Dropbox cloud storage service is currently available in three plans:
While dropbox comes with several essential features like content collaboration, effortless accessibility, and file backup, security optimization steals the show for us. The cloud storage service is secured by features like password protection, download permissions, and expiring links. This ensures that only the right people can access your files. What’s more, you can protect your files from cyber threats, unwanted edits, accidental deletions, or viruses. Dropbox keeps a history of your files, enabling you to easily restore and recover them.
Google Drive is a cloud-based file storage and synchronization service developed by Google. It enables you to store your files on an online server and access them anywhere from your PC, tablet, laptop, or smartphone. With Google Drive’s collaborative features and built-in integrations, sharing and backing up files has never been easier.
The primary purpose of a cloud storage service is to help you store files securely and sync them across multiple devices for effortless accessibility. You can upload and edit files online while syncing and continually update them on the cloud as you work. And beyond helping you store your files, the Drive acts as the center of all your Google activities. It integrates crucial apps in its G-suite that enables you to create files, spreadsheets, presentations, surveys, and more.
Again, Google Drive includes many useful features, like secure storage and file sharing, but the one that stands out for us is “work offline.” Experiencing internet service downtime? No worries! You simply tap the “work offline” button to make the files available on your device.
Google Drive offers four plans that vary in pricing depending on the storage space.
Formerly known as Amazon Cloud Drive, Amazon Drive is a cloud storage service that offers file sharing, photo printing, secure storage, and file backup. Using this cloud service, you can save, access, organize, and share your files and folders on a mobile device, PC, or tablet.
Amazon Drive is a fantastic backup solution for essential files, videos, and images that you do not want to lose or misplace. To use the storage service, you simply need to download and install the app and create an account. It has a menu bar to upload any image, video, or file for secure storage.
We really like the image recognition feature. This feature makes searching for and filtering photos extremely quick and effortless.
Amazon Drive storage plans start as low as $1.99 a month, and all Prime customers get free, unlimited photo storage, plus 5GB video storage.
OneDrive cloud storage service is designed to make file hosting and synchronization very simple. With OneDrive, you can:
The best part is that if you have a Microsoft email address (Hotmail, outlook.com, or live.com), you already have an OneDrive account. If not, you can access the cloud service by visiting their website and signing up.
Uploading files to OneDrive is a piece of cake. All you have to do is open your account, click the “upload” button in the toolbar and select the file or folder you intend to upload. Remember, you can access OneDrive directly via a browser, or you can download the app on iOS, Windows, Android, or Mac.
This cloud-based service offers several unique features and capabilities like access control, collaboration, and data import/export. We particularly like the team sharing integration feature that gives teams access control with an option to create sharing links. This ensures the right people within your organization can access work documents and files when needed.
The cloud storage service has four plans;
Box is one of the best cloud storage service providers suitable for colleagues, contractors, and external partners. If you’re looking to maximize your team’s capacity by enabling them to have quick access to files from any device, Box has you covered.
With Box cloud service, you can store and share any type of file, including presentations, documents, photos, and videos. The best part is that the service enables multiple team members to collaborate without any security risks. You’ll fall in love with Box’s online backup system that ensures you can access files anywhere using any device.
All features are superb, but we like Box Zones the most. If your company has internationally distributed data, this feature enables you to store data in-region without any security threat. It guarantees strong data protection, privacy adherence, and end-to-end encryption for safe storage.
Box offers both individual and business plans. The individual plans are available for free with a storage space of up to 10GB, and you can choose to upgrade to Personal Pro for $11.50 per month, which includes 100GB of storage. The business plans are as follows:
Capacity’s Cloud Drive takes cloud storage to a new level with AI and RPA. With Capacity, your cloud storage, knowledge management, and automation will all be taken care of with one platform. Capacity is unique because it doesn’t just store documents, it transforms documents into dynamic conversations and question-and-answer pairs so you can instantly find the data you need.
Another customer favorite feature is that all documents stored in the Cloud Drive can be embedded into Workflows. So, even your most complex processes can be automated (e.g. onboarding employees, processing loans, and serving customers).